Process automation
Let the system do the routine. Let people do the work that earns money.
Invoicing, payment matching, order statuses, contracts, reminders and reports. We automate what repeats every day – including nights and weekends.
“Invoices, payments and emails just happen.”
Where it hurts today
- Invoices are issued by hand for every order or booking.
- Checking who has paid takes hours every week.
- Contracts, handover protocols and confirmations are filled in in Word.
- Someone assembles the management report by hand from several spreadsheets.
What changes
Invoices are issued manually
An invoice with a QR payment code goes out automatically
Unpaid documents are tracked in Excel
The system matches the payment, confirms it and reminds late payers
Contracts are filled in in Word
A PDF contract is generated from the order
The report is built on Friday afternoon
The report is ready every morning
How we do it
- 01
Find the repetitive work
Together with the people who do it, we measure how many hours a week it takes and where errors occur.
- 02
Define the rules
Every automatic rule is unambiguous: when it runs, what it does and what happens if something fails.
- 03
Automate step by step
We start with what saves the most time and add further steps based on results.
- 04
Measure
We show how many hours and errors the automation has actually saved.
Technical view
For the IT team: what the automation runs on.
- Scheduled jobs (cron) and events triggered by data changes
- PDF generation: contracts, invoices, protocols
- Invoicing via Fakturoid API or XML import into Pohoda
- Payment matching via bank APIs and QR payments on documents
- Automated emails with templates and a send log
- Audit log of every automated step
Indicative price and timeline (excl. VAT)
Automation pays off when it saves more than it costs. We work that out with you upfront.
Automating one process (e.g. invoicing + payment matching)
typically 2–4 weeks
from €900
Reference: full automation of the Kilhof rental
2 months, paid back within 3 months
CZK 74,400 excl. VAT (approx. €3,000)
FAQ
Which processes should be automated first?
Those that repeat daily, follow clear rules and take the most hours today. Typically invoicing, payment matching and re-typing orders.
What if the automation makes a mistake?
Every step is logged and traceable. For sensitive steps we leave the final confirmation to a person.
Will people lose their jobs?
At the companies where we automated, people moved to work they previously had no time for. The owner of Kilhof, for example, stopped spending his evenings on paperwork.
Related solutions
Sound familiar? Let’s talk for 30 minutes.
This is not a sales pitch. First we need to understand how things work for you today. Then we tell you what is worth solving – and what is not.
On site anywhere in the Moravian-Silesian Region, otherwise online.